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Special Collections: Reprographics

Special Collections is home to manuscripts, older printed books and unique & distinct collections.

What is Reprographics?

Reprographics includes photocopies, printouts, digital images  and scans. Reprographics may occur depending on the size, format and condition of the material. Reprographics may not be permitted if an item is too fragile or if UCC Library is not the copyright holder. Please seek permission from staff first before using any device to copy. 

Please read the notice displayed near the book scanner in the Rare Books Reading Room. You can also read the Copyright & Related Rights Act 2000 for further details.

Irish Copyright Law allows users to copy material under 'fair use.' There are certain restrictions:

  • only a reasonable portion can be copied
  • material must be for private study
  • sufficient acknowledgement must be given

Users can bring their own cameras (no flash photography is permitted) to take images of material at no cost. Use of mobile phone and tablet cameras is permitted. The appropriate reprographics form must be completed for each item copied. Staff can explain this process on the day of your visit. Consent from UCC Library is required for any other use, including publication (printed or online).

There are no self-service photocopier for any user of Special Collections. Should photocopying be required Special Collections' staff will do it in order to provide the best care of the collection. There is a charge for both staffed photocopying and staffed scanning services. This is determined by volume of material and type of reproduction method used.

Copying Theses

UCC Library does not hold copyright for any thesis. Therefore theses cannot be copied by any means. The only way to copy a thesis is with written permission from the author. Special Collections will only accept written permission from the author stating that the requestor is able to copy a thesis. The written permission must also state what is the permitted method for copying.

Reprographic Forms

If images are taken by the user for private study/own use, then a reprographics application form needs to be completed for each item copied. The forms for private study/own use depend on the nature of the source material:

  • Unpublished Material for Research/Private Study 
  • Published Material for Research/Private Study 

If images taken by the user for publication, then a reprographics application form needs to be completed for each item copied. The forms for publication depend on the nature of the source material:

  • Reproduction for Publication

In addition if reprographics are required for publication then permission to use the material must be sought from the Special Collections Librarian.

The forms are available from the Special Collections Desk and must be returned there upon completion. 


All users: There is no charge to use the book scanner.

UCC Staff: Should staff require Special Collections staff to scan material then charges will apply for the service. This administrative fee is to be based on units of time. One unit = up to 15 minutes. As it is a service VAT will be also added.

For remote users of Special Collections:

  • Contact us with your reprographics request. We will forward you a quote dependent on method of reprographics.
  • Photocopying is only available to remote users. 
  • Scanned images will be forwarded either by email or via HEAnet Filesender.

What is a Publication?

The following can be considered a publication:

  • Published research
  • Lecture and PowerPoints
  • Websites & digital resources
  • Film, video or broadcast
  • Conference Paper
  • Public display or exhibition
  • Merchandise
  • A blog post or any other type of social media post.


Citation Style

The preferred citation style is: Special Collections, UCC Library, University College Cork.

Manuscript example citation format: Lss. Number. Title of excerpt. Title of manuscript if present. Special Collections, UCC Library, University College Cork.


Citation format for the above image: Ls. 90. Beatha Finnchua. Special Collections, UCC Library, University College Cork.  

Opening Hours

Special Collections and Archives Service have standardised their opening hours as follows:

From 12 November - 20 December 2019:

Microform & Reference Reading Room: Monday & Tuesday, Thursday & Friday 11:00 – 16:30; Wednesday 11:00 – 20:15.

Rare Books Reading Room: Monday – Friday 11:00 – 13:00 and 14:00 – 16:30. 
Special Collections & Archives are closed 23 December 2019 and 2-10 January 2020. Apologies for any inconvenience.
This is to facilitate essential works in the reading rooms and to deliver a better service to all our patrons in the second semester. There will be no access to any items from any of the collections nor will be there be any access to the spaces in Special Collections & Archives.

Special Collections & Archives will reopen at 11:00 on 13 January 2020.