'Acquisitions' is the section of the Library responsible for the acquisition of, and subscription to books, serials and databases for the Library. Acquisition can be by purchase, legal deposit, and through donation. The section is responsible for the administration of Library materials funds, and the ordering of books and serials in all formats.
t: +353-21-490 3182
t: +353-21-490 2032
t: +353-21-490 2063
t: +353-21-490 2139
Please use the e-Proposal form if you would like to suggest new books and eBooks for the Library. The form can be used by any UCC staff member or student. These proposals are channeled to the relevant 'Library Representative' for ratification. Library Representatives within academic Colleges, Schools and Departments assist the Library in managing book budgets.
eBooks can be purchased for the Library in much the same way as print books. Please use the e-Proposal form indicating that the proposal is for an eBook (eBooks are currently subject to 9% VAT but will increase to 13.5% from 1st March 2023). Under 'Format', choose 'eBook'. The staff in Acquisitions will then check:
Once an eBook has been purchased, it is added to the Library catalogue. Examples:
In the majority of cases, the timeframe is:
|UK & Irish material||2 to 4 weeks|
|European material||3 to 4 weeks|
|US, Australia etc.||4 to 8 weeks|
|eBooks||1 to 5 days|
The staff in Acquisitions contact vendors on a regular basis to claim any material not received within these timeframes.
There are a number of stages between the time a book is proposed through to its availability on the Library shelves. These are indicated on the catalogue.
1. When a book is placed on order this is indicated on the catalogue as follows:
1 copy ordered for Boole Library on 21-12-2016
2. When the book has been received and invoiced in Acquisitions it is passed to the Cataloguing Section and indicated as follows:
1 copy being processed for Boole Library
3. When the book has been catalogued and is in final stage of processing this is indicated as:
4. When the book has been sent from Cataloging to be shelved this is indicated as:
The University's fiscal year runs from the 1st October through to the 30th September. The University requires that all funds are spent by the 30th September.
For the 2022/23 academic year the deadline for the receipt of proposals for book/eBook purchases will be in May tbc. This is to ensure spending of all funds are spent efficiently.
Note that it is advisable to send in book proposals as early in the year as possible.
The current budget formula allocates funding to each academic College / School / Department based on student FTEs (70% of allocation) and average serial prices (30% of allocation) in each discipline. Each allocation is divided between serial and book funds. When the Library receives its annual allocation, the total estimated cost of serials is subtracted from the total resources budget to give the total amount available for purchasing books and eBooks.
Materials proposed for ordering should reflect the overall needs of the discipline. Each proposal should contain as much bibliographic detail as possible: