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Archives Service: Terms of Access

Conditions of Access

Archives are unique records deemed worthy of permanent preservation. To help us ensure the safety of all our archives and their continuing availability for study, the following regulations have been devised. Certain access procedures have also been applied to ensure the health and safety of all our users. Please read the terms carefully prior to your visit..

Admission to the Reading Room is by prior appointment only during our opening hours:

  • Coats, bags, scarves etc. are not permitted in the reading room. Lockers are provided for storage. 
  • A disinfectant station will be provided for the use of all users.
  • Pencils only may be used for note taking. All ink biros, fountain pens, corrective fluid etc. are prohibited.
  • No food or drink or smoking is allowed in the Reading Room. This includes water.
  • All users will be pre-assigned a desk space in the reading room. You are asked to remain at this space for the entirety of your visit.
  • Laptops, tablets & net-books are allowed. Mobile phones must be on “silent”. Any scanning device are prohibited.
  • Digital photography by researchers is permitted by request, free of charge and on completion of a Reproduction Application form for each item copied. Copying must be done in the Rare Books and Manuscripts Reading Room. Items may not be removed to other parts of the Library for copying purposes. Should you require copies made on our book scanner, this will be facilitated by staff, free of charge.
  • Groups cannot be accommodated at the moment
  • The items you ordered will be waiting for you at your pre-allocated workspace. You can leave these on the desk when you are finished with them.
  • Users of archival material are requested not to wear gloves while handling material, to prevent accidental damage. All items will be quarantined for 72 hours between users.
  • Archival material must at all times be handled with great care and must not be marked, folded, annotated or torn in any way.
  • You will be expected to abide by the handling instructions given to you by staff on the day, particularly in the case of fragile material.

The Archivist reserves the right at all times to withdraw material from use when such use will adversely affect the physical preservation of the item involved.